SUBMISSION to Physical Review Special Topics - Accelerators and Beams
Authors from outside the United States may find it faster to send their files via the mirror server.
INTRODUCTION: MODES OF SUBMISSION
Manuscripts may be submitted to Physical Review and Physical Review
Letters by a variety of electronic methods: A manuscript which
has already been placed on the APS or Los Alamos
e-print server may be submitted to a journal without retransmitting the
file; a manuscript may be submitted to both the APS
e-print server and a journal at the same time ; a manuscript may
be submitted directly to a journal via Web-based
file upload or via email. (Electronic
submissions must meet certain file requirements
.) Manuscripts may also be submitted in hardcopy
form. Submission forms, including interactive Web
forms, are available for all of these modes to aid authors in
supplying all the information needed, in a structured format which
furthers efficient processing. (The forms also provide a location
for additional "free form" information.) A separate form is available
for resubmissions
(including transfers to another APS journal). Forms are not yet
available for errata; see special instructions.
WEB BASED SUBMISSIONS
Please select the appropriate journal:
Please select the appropriate journal and format of the submission form:
HELP
Submission of an Existing E-print
Submission to a Journal
and to the APS E-print Server
Submission to Journal via Web Upload
A partial list of browsers and platforms that do not fully support this
file upload feature is available
here.
To submit your paper, go to the form for the appropriate journal: Physical
Review A
/ B
/ C
/ D
/ E
/ Letters
and fill out the form. The first page of this form is the standard cover
letter form, but with an additional field requesting the number of files
you plan to upload. If you package your files into a single "tar"-format
file, then this number is 1. Otherwise, it is the number of individual
files you are sending - generally, the number of figure files plus 1 for
the main text file. When you complete the first page of the form, a
second page appears which contains the number of "file" input fields
you requested. When you click the "submit" button, the filled-in form is
sent electronically to the journal, and the manuscript and figure files
are uploaded from your computer to the journal. A copy of the form is
emailed to you for your information.
Electronic File Requirements for submission
via Web upload.
Submission to Journal via Email
Editorial processing of an electronic mail submission cannot
begin until at least review-quality copies of the figures are
received. Electronic-mail transmission (one figure per file) of
PostScript-formatted figures will normally meet this need.
Use as the subject ``submit'' followed by the
three-letter abbreviation for the name of the journal (pra, prb, prc,
prd, pre, or prl), the last name of the first author, and the
figure number; for example, ``submit pra jones fig 1'' or
``submit PRA Jones Fig 1.''
Alternatively, you could send scanner-reproducible journal-quality
``originals'' immediately by overnight mail.
A third possibility is to send review-quality figures by fax
(516-591-4141), while the ``originals'' are sent by conventional or
overnight mail as soon as possible; please mark the fax transmission
as being part of an electronic-mail submission.
Electronic File Requirements
Figures transmitted electronically should be in PostScript.
Each PostScript figure should be presented in a separate file,
clearly labeled. The files should print correctly when sent
by themselves to our PostScript printer (the standard 35 fonts
are available). The figures should NOT be included within the
manuscript file itself; encapsulated PostScript figures may be ``called into''
the manuscript file. We prefer that the captions and figure call-in
commands, if any, be in the last portion of the manuscript file.
Further details
are available here.
Hardcopy Submission to Journal
Resubmissions
If the manuscript was originally submitted electronically,
please avoid resubmission by conventional means (paper, postal mail);
continue to use one of the electronic modes. When resubmitting
electronically, please send the complete file for the text if there
have been any changes.
When using the form to resubmit via web upload, please see the
instructions for initial submission via upload.
For email or hard-copy resubmission, the filled-out form will
be emailed to you. It should be included with the manuscript
transmission.
If your web browser does not support forms, in lieu of the
form please be sure to include with your resubmission a summary of
changes made and a brief response to all recommendations and
criticisms. Similarly, please state whether or not the figures have
been modified, and supply new PostScript or scanner-reproducible
figures if there have been such changes; also update any other
information (e.g., address and communication information) which has
changed since initial submission.
Send email to prXtex@aps.org (where X = a, b, c, d, e, or l
designates the journal). Use as the subject of the message ``resub''
followed by the manuscript code number and the last name of the first
author; for example, ``resub AB1234 Smith'' or ``resub ab1234 smith.''
If the resubmission is by conventional mail, please send four
copies (PR A, E, L) [three copies (PR B, C, D)] of a complete modified
manuscript; if changes are few, you may alternatively send four
[three] copies of those pages on which changes have been made (no more
than three or four pages), but make sure that the page breaks are the
same as in the initial manuscript.
Errata
Submission Forms
The title, at least one author, and the corresponding author's name
and communications information is required before the form will be
accepted.
Title and Authors: "Cutting and pasting" may make inserting
this information easier and more accurate.
Currently, no specific format is required when filling in the
author list. First author et al. is acceptable when the
list exceeds three authors.
Corresponding author: Individual to whom all correspondence
will be sent by the Editorial Office.
Communications information: We prefer having all types of
communications information (postal and email addresses, phone and fax
numbers), since in various circumstances they may all be useful. Of
course, if you do not have a fax number, for example, leave this space
blank.
Article type: Indicate here whether the manuscript is
submitted as a regular article, Brief Report, Comment/Reply, or Rapid
Communication (or, for PRL, Letter or Comment). If the manuscript is
a Comment, give the name of the author, and the volume and page of the
article being commented on. Similarly, if you are submitting a Reply,
give the author and code number of the Comment to which you are
replying.
For transfers from PRL, please indicate the manuscript code
number. This will facilitate transfer of the records, and help avoid
delays in processing.
PACS numbers and, for most journals, subject-matter section:
You are asked to suggest these to aid in efficient processing and in
correctly placing your manuscript (if published) in the Table of
Contents and the Annual Subject Index. Information is available about
PACS and the
journal sections:
Physical Review A
[TeX,
PostScript,
HTML],
B [TeX,
PostScript,
HTML],
C [TeX,
PostScript,
HTML],
D
[Frequently Used PACS Codes],
E (TeX ,
PostScript,
HTML],
Letters [TeX,
PostScript,
HTML].
Referee suggestions: These are particularly welcome when a manuscript
treats a highly specialized subject. The editors are, of course,
not constrained to select a referee from the suggestions.
Copyright Transfer
Submission of Auxiliary Material for E-PAPS
Requests for assistance should be addressed to
help@aps.org.
Physical Review
A /
B /
C /
D /
E /
Letters
INTERACTIVE FORMS FOR EMAIL OR HARDCOPY
SUBMISSION
OTHER FORMS FOR EMAIL OR HARDCOPY SUBMISSION
If you are an author of an e-print which has already been
placed on a server, and now wish to submit it to a journal, go to the
form for the
APS
or Los Alamos server. Much of the
information needed for journal submission will already have been
supplied as part of the e-print posting; the submission form will
appear with those fields already filled in, for you to confirm or
correct. Fill in the remaining fields as appropriate. When you click
on the "submit" button, the filled-in form and copies of the
manuscript and figure files will be sent to the journal. For e-prints
on the Los Alamos server, this must be done at least 24 hours after
the initial posting (since the files will not be available prior to
that time).
To submit to the APS e-print server and to a PR/PRL journal at
the same time, first go to the
server
and post the e-print as explained there. As soon as you have finished
uploading the files for your paper, you will be presented with a link
for submitting the e-print to a PR/PRL journal, which goes immediately
to the same form mentioned above, which you should again check and
complete before submitting to the journal.
You may use the technology of Web upload to submit to the
journal even if you do not wish to post the manuscript on an e-print
server. This uses the "file" input field for a form that was included
in the HTML 3.2 standard as of May 1996, and had been supported by
several browsers (including Netscape 2.0) prior to that date. This
approach automatically uses a reliable MIME encoding scheme and the HTTP
transport mechanism to transfer files, and thus avoids the truncation,
modification, hand-conversion, and other problems that frequently plague
the transfer of files by email. Unfortunately, use of this requires that
your web browser support this part of the HTML 3.2 standard - you can check
this quickly when you get to one of the "File upload" fields in a form: if
you do not see a neighboring "Browse" button that gives you access to your
local file system, your browser probably does not support file uploads. We
are currently also providing a "URL download" field as an alternative to
"file upload." This allows users whose browsers do not support file
upload still to use the web transfer mechanism, but they must provide
their files at an http or ftp URL location that is accessible from the APS.
To submit via email, go to the
interactive Web form for the appropriate journal: Physical Review
A /
B /
C /
D /
E /
Letters
and fill in the requested information.
After you fill out the form, the completed form will be emailed to you.
If your browser does not support forms, you could alternatively download
the ASCII form for the appropriate journal: Physical Review A /
B /
C /
D /
E /
Letters
and insert the requested information. You should send the
form to prXtex@aps.org (where X = a, b, c, d, e, or l
designates the intended journal) along with the manuscript file. For
the initial submission, use as the subject ``submit'' followed by the
three-letter abbreviation for the name of the journal (pra, prb, prc,
prd, pre, or prl) and the last name of the first author; for example,
``submit pra jones'' or ``submit PRA Jones.'' Receipt of an
electronic submission will be acknowledged within 24 hours. Copies of
the manuscript should not be sent by regular mail (only original
figures) unless the electronic transmission has not been successful.
The Editorial Office can use files formatted in REVTeX
(preferred), LaTeX, Harvmac, or Plain TeX. The file must be in ASCII
containing no control codes, with line lengths of 80 characters or
less. All textual material of the paper (including tables, captions,
etc.) should be in electronic form, as a single file. The file should
produce double-spaced output.
REVTeX is APS's LaTeX macro package used to produce
compuscript files with the standard structure and coding needed for
our journals. The REVTeX software (macros, examples, and
documentation) is available via ftp to aps.org in the /pub/revtex
directory. For further information on REVTeX, inquire by electronic
mail to mis@aps.org.
To submit in hardcopy form, first go to the appropriate interactive
submission form: Physical Review
A /
B /
C /
D /
E /
Letters
and fill in the requested information. After you fill out the form, the
completed form will be emailed to you. If your browser does not
support forms, you could alternatively download the appropriate form in
ASCII: Physical Review [A /
B /
C /
D /
E /
Letters]
or TeX: Physical Review [A /
B /
C /
D /
E /
Letters]
and insert the requested information. A
PostScript version is also available: Physical Review
[A /
B /
C /
D /
E /
Letters]
and the Editorial Office will supply hardcopy of the form on request.
Send
the form along with the manuscript in quadruplicate for Physical
Review A, E, or Letters (triplicate for B, C, or D) to the Editors, 1
Research Road, P.O. Box 9000, Ridge, NY 11961-9000 (telephone number
516-591-4000). The manuscript,
including the abstract, references, and captions, should be neatly
typed in English, on good letter size (e.g., 8-1/2 X 11 in. or A4)
white paper with ample margins. [The first copy, used for production
purposes if the paper is accepted for publication, must be printed
(double spaced) on one side of the paper only; additional copies, used
for review purposes, may be printed on both sides of the paper.] The
type size and line spacing should be sufficient to accommodate
editorial markings and should be legible to our keyboarders (no more
than three lines per inch and no more than 88 characters per 6
inches).
An
interactive resubmission form is now available for
email, web-based-upload, and hard-copy transmission of modified
manuscripts. This form should also be used when a manuscript
previously submitted to one APS journal is being submitted in modified
form to another one (typically a former Physical Review Letters
submission being transferred to Physical Review).
A separate
interactive
resubmission form is now available for papers in the xxx e-print
archives.
The submission forms are not generally suitable for Errata.
Errata can be sent either by electronic or postal mail. Be sure to
include communications information (postal and email addresses, phone
and fax numbers).
The submission forms are intended to aid authors in supplying
all the information needed, in a structured format which furthers
efficient processing. (The forms also provide a location for
additional unstructured information.) We provide here some guidance in
filling out the forms.
A signed copyright-transfer form
[ASCII,
TeX,
PostScript]
should be sent at time of submission, and will be required before
publication. While the transfer of copyright takes effect only
upon acceptance of the paper for publication in an APS journal,
supplying the form initially can prevent unnecessary delays.
For an electronic submission, send the copyright-transfer form by
postal mail as soon as possible (it cannot be sent electronically
since we must have the physical signature); for a hardcopy submission,
include it with the manuscript.
Complementary material associated with an article (e.g., data tables,
color image files, multimedia files) may be submitted for joint review.
If the article is published this material will be deposited in the
Physics Auxiliary Publication
Service (PAPS) of the American Institute of Physics. Information
about PAPS can also be obtained in the following formats:
[ASCII, TeX, PostScript].
Research Journals / The American Physical Society